Privacy Policy
Introduction
The North Norfolk Harriers is
a pack of hounds registered with the AMHB.
We maintain a pack of hounds and undergo legal hunting activities during
the hunting season. We also run hunt
events, fund raisers, information evenings and other activities associated with
the hunting community. The North Norfolk
harriers and its associated supporting clubs keep information about its
members, staff, farmers and landowners.
We mainly communicate via email and post, but may communicate verbally
for more urgent matters. Communications
are for informational purposes, membership updates and for the promotion of
hunt events and other associated activities.
Personal Information
The North Norfolk Harriers
retains information about its members as well as supporters, officials,
landowners and farmers. Upon joining the
North Norfolk Harriers or renewing annual subscriptions, we will request
certain personal details such as Name, Address and contact details. We will use this data for communicating with
members and supporters, as well as to
update the membership page of the NNH website
How we collect information
When members of the North
Norfolk Harriers or it supporting clubs actively sign up or subscribe to our
membership or communicate with us, they may choose voluntarily to give us
certain information (for example by filling in text boxes or completing
registration forms). This information
requires direct action by the individual at the time in order for us to receive
it. There is the option to opt out of future
communications should members wish to do so when giving this information. Our
members have applied consent to the North Norfolk Harriers by actively giving us
their details when subscribing. In doing
so, they are allowing active communication from us on such matters as stated
above. There will always be an option
for any of our members to opt out of any further communications.
How long we retain information for
The North Norfolk Harriers
will not retain information for longer than necessary. We will only hold onto the information you
provide either for as long as you are a member.
If legally required or if it is reasonably necessary to resolve
disputes, prevent fraud or abuse or if we have a legitimate interest, we may
also retain information for a limited period of time as required, even after
you are no longer a member or no longer associated with the North Norfolk
Harriers. You are entitled to request
that any of your data is deleted from our records at any time.
Consent
The North Norfolk Harriers
will not contact any persons for whom we do not have consent to do so. We understand that you trust us with your
personal information and we are committed to ensuring the security and privacy
of your personal information. You are
able to do any of the following:
·
You can verify the details you have submitted to North
Norfolk Harries by contacting our office nnharriers@gmail.com.
·
You can contact us to change, correct or delete any or
all of your personal information. We may
retain archived copies of your information as required by law or for legitimate
business purposes (including helping address fraud and spam).
·
You can unsubscribe from receiving any emails from us by
clicking the “unsubscribe” link at the bottom of any email. Once you do this, you will no longer receive
any emails from us.
·
You can request a readable copy of the personal data we
hold on you at any time. To do this, please contact us {contact
details here}.
Use of Personal Information & How the Law Applies
There are times when it is
not practical or feasible for North Norfolk Harriers to obtain or record
consent, however this information will only be used or processed if there is a
Legitimate Interest for us to do so, and in doing so your interests and rights
as an individual are not harmed.
Farmers & Landowners – The
North Norfolk Harriers holds information (eg. names, addresses and boundaries)
about farmers and landowners within the hunt country. This is so that the hunt can inform them of
hunt activities that may be going on or around their land. Contact is made for informational purposes
only, and we feel that this is for the Legitimate Interest of the individual
farmer or landowner as it is in their interest to know of activities going on
in the area so any preparation can be made as necessary.
Hunt Followers – Sometimes
people following our hunt are not our active members or active members of a
local or neighbouring pack. They may
therefore not be fully up to date with communications about hunting on that
day. For all follower’s safety, as well
as the safety of the hounds and others (on horse, foot or in cars) it is
important that people know who is following the hunt on a particular day. We will therefore try to keep a record of
recent people following hunts so that we can communicate this information as
necessary to those in charge of any particular day.
Changes to your data
From time to time North
Norfolk Harriers may need to contact those in its membership and database to
make sure that we have accurate details for you.
Data Sharing
The North Norfolk Harriers
will not rent, swap or sell any personal information to other
organisations. Information is only
shared with direct connections of the hunt, such as the Supporters Club, North
Norfolk Harriers Hunt Supporters Club Point to Point & other hunt event organisers.
Please note, we are
constantly reviewing how we process and protect data. Therefore, changes to our
policy may occur at any time. We will endeavour to publicise any changes.